Type of Appointment: Full-Time, Probationary

Collective Bargaining Unit: CSUEU -Unit 7

Job Classification: Buyer III

Anticipated Hiring Amount: $4,306- $6,167 per month

Work Hours: Monday – Friday 8:00am-5:00pm

THE DEPARTMENT

The primary function of the Procurement Services Department is to purchase goods and services through collaborative approaches, by leveraging spend and managing suppliers to optimize costs, improve supplier performance, and lowering risk for university requirements. This includes ensuring that the University complies with all contract rules and laws, as established by the government, including State of California and the Chancellor's Office.

DUTIES AND RESPONSIBILITIES

Contracts & Agreements

• Negotiate, review, implement, and provide risk assessment for complex and specialized contracts, agreements, and Requests for Proposals (RFP). These include public works (PW) construction projects; PW associated service agreements & master enabling agreements; study abroad and international agreements; job order contracts and extra service authorizations; gift agreements, placements, grants, and others.
• Perform complex, detailed, and accurate functions involved in formal bids, including development of bid specifications and documents, analysis, and award of contract; risk assessments and contractual liability negotiations; complex contractual concepts including intellectual property, student liability, risk transference, protests, etc.
• Develop and administer specialized and customized RFPs for campus constituents including specifications, developing evaluation methodologies, training RFP committees, and Vendor relations.
• Review and determine compliance with state mandated requirements (e.g. DVBE, Small Business, Recycled Content, etc.)
• Vendor sourcing, needs & risk assessment, review and assessment of insurance liability, indemnification, proprietary information, spend analysis, and regionalized contracting opportunities.
• E-procurement skills utilized including electronic bid solicitation, vendor sourcing, online search engines and others.

Contracting for CSU Clinical, Affiliation, and Student Learning Agreements

• Execution and monitoring of Clinical, Affiliation, and Student Learning Agreements in support of campus needs
• Evaluate Contract Request Forms for clarity, special requirements and appropriate Campus authorization.
• Timely and accurate processing of large volume of Clinical, Affiliation, and Student Learning Agreements.
• Provide excellent customer service and overall procurement guidance to campus users.
• Routinely provide timely follow up and status of agreements.
• Perform monthly review and analysis of campus agreements.
• Research prior year Clinical, Affiliation, and Student Learning Agreements for accurate renewal processing.
• Maintains positive working relationships with other State Agencies, the Chancellor's Office, other CSU campuses, vendors, and the campus community (Academic and Administrative).
• Participates in all Procurement Training offered to campus community and is responsible for effective negotiations both external and internal to the campus.
• Works with University Accounting Services, Accounts Payable, Asset Management, and Distribution Services on an ongoing basis, to ensure the proper information is input into the PeopleSoft system for the processing of invoices, correcting purchase orders for payment and the closing out of purchase orders for the reconciliation process.
• Research procurement and contracting methodologies and recommend beneficial changes for implementations, as needed.
• Work closely with Accounts Payable, Budget, and end-user departments to assure that funding is correctly identified for each contract.
• Reconcile open commitment reports.
• Coordinate and administration of campus training sessions including procurement training, rfp training, vendor outreach conferences, and other related sessions.
• Other duties as assigned.

QUALIFICATIONS

• Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis.
• Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them.

Thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of basic accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration; thorough knowledge of California State Statutes and Codes applicable to campus procurement as demonstrated by: Ability to use a computer. Ability to: administer all aspects of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process. Ability to: lead or review the work of others; act promptly to resolve actual or potential problems when required; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and property accounting as they relate to the purchasing process.

Preferred Qualifications

• Professional purchasing certificate (C.P.M., CPPB, CPPO, CPSM), CSU and/or State / Public Sector purchasing experience.
• PeopleSoft experience.
• E-procurement experience.
• Ability to: develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English, comprehend and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and, depending on assignment, plan and lead the work of others.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

CSU Classification Salary Range

This position is part of the CSUEU bargaining unit. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx. The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx. The classification salary range for this position according to the respective skill level is: minimum $4,306 and maximum $7,790 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.   

Security & Fire Safety 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status.  We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.