Type of Appointment: Full-Time, Management Personnel Plan (MPP II)

Anticipated Hiring Amount: $100,000 - $105,000 annually (Commensurate with experience)

Work Hours: Monday – Friday 8:00 am-5:00 pm, unless otherwise notified

Benefits Include: (15) Paid Holidays, (24) Vacation Days, Comprehensive Benefits Package 

Recruitment Closing Date: Open Until Filled

Priority Consideration Date: January 6, 2025*

*Due to the upcoming holidays and campus closures, we will begin reviewing applications and scheduling interviews in January 2025. We appreciate your patience and look forward to considering your application in the new year.

THE DEPARTMENT:

The Division of University Advancement is one of five central divisions of the university whose primary purpose is to enhance the private support and knowledge of the university. This is accomplished by initiating programs, events and activities that stimulate the involvement and interest of alumni, friends, parents, corporations and foundations to develop relationships that will foster and stimulate giving to the university. The office the Vice President of University Advancement oversees the offices of development, alumni and external relations, advancement services and annual giving. The division manages and operates the Cal Poly Pomona Philanthropic Foundations which serves as the official entity to receive and manage all contributions to the University.

DUTIES AND RESPONSIBILITIES: 

Special Projects/Strategic Initiatives Responsible for management, execution and coordination of special projects for the Vice President's Office.

• Create detailed project plans and manage day-to-day project activities and progress.
• Communicate updates either verbally or in writing to all necessary stakeholders.
• Manages work related to campus strategic plans including committee work for the University Strategic Plan; the University Advancement Division Strategic Plan; the CSFPF Board Strategic Plan; and providing support for the action plans for each board committee. Serves as the division assessment liaison for the campus wide annual assessment endeavor.
• Responsible to prepare annual reports for distribution to the campus. Responsible for management, execution and coordination of data analysis presentations for the Vice President.
• Conduct relevant research to finalize high-level presentations and reports about institutional and strategic issues.

Communications

• Develop standard reporting procedures for the Vice President's Office.
• Manage communications for the division of UA on behalf of the VP.
• Write and edit Presidential Briefings.
• Develop distribution protocol and write division-wide communications as directed by Vice President of University Advancement.
• Write remarks, presentations and employees communications for the Vice President of University Advancement.

CSFPF Board Relations

• Works with the VP/CEO and AVP/COO on all aspects of board relations for Cal Poly Pomona Philanthropic Foundation Board of Governors.
• Responsible for development of board related materials, presentations and data visualizations including improvements and updates for the CSFPF board dashboard. Conduct necessary research and stay current with best practices for board surveys and board communications. Act in capacity of CPPPF Board Secretary.

Staff Supervision and Development

• Recruit, supervise and evaluate VPUA Administrative Assistant and student assistant(s).
• Detail project assignments, assess strengths and weaknesses, assign and track project progress and verify final reports are error-free.
• Provide guidance and support with the various projects, identifying appropriate deadlines to ensure project completion and additional resources stay on task.
• Provide professional development opportunities when appropriate.
• Other duties as assigned

QUALIFICATIONS:

• Bachelor's degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.
• Driver License, Valid and in State
• 3 years of progressive experience in administrative support and project management.
• Ability to work effectively with other advancement and university staff devising, analyzing, modifying, implementing and evaluating campus programs
• Ability to work with teams of faculty, staff, students and volunteers
• Ability to navigate strategic planning process for multiple audiences
• Ability to work collaboratively with internal and external constituents
• Proficiency in the use of general office equipment, and Windows-based personal computers, proficiency in using administrative computing systems, MS office applications and other relevant software applications
• Proficiency in database systems such as Advance and Raisers Edge

PREFERRED EXPERIENCE: 

• Proficient in project management and strategy planning software such as Cascade, ClearPoint Strategy and Envisio.
• Familiarity with survey, assessment and training tools such as Gallup and Clifton Strengths finder

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.  

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website. 

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Conflict of Interest 

This position is a “designated position” in the California State University’s Conflict of Interest Code.  The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml.   

Outside Employment Disclosure 

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml.   

Child Abuse/Neglect Reporting Act (CANRA) 

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

Security & Fire Safety 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status.  We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.