Working Title: Proposal Development Specialist
Classification Title: Administrative Analyst/Specialist - Exempt I
Posting Details
Priority Application Deadline (Posting will remain open until filled): Monday, January 6, 2025 @ 11:55pm PST
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
The Proposal Development Specialist (PDS) is a dynamic member of a team of professionals charged with serving the research development and proposal submission needs of faculty and staff in their assigned colleges and research units. The PDS position has primary responsibility for the pre-award development and management of the technical aspects of research grant and contract proposals within their assigned colleges and units. The PDS works with faculty and staff to develop and submit proposals to federal, state and non-profit sponsors using electronic platforms including Cayuse Proposals/424 and Research.gov.
Duties include, but are not limited to, proposal preparation and development, drafting budgets (ranging from thousands to millions of dollars) and other proposal related documents, and problem-solving submission issues. The position is accountable for ensuring that Principal Investigators (PIs) comply with University submission policies, as well as follow the guidelines and requirements of sponsoring agencies. The PDS analyzes complex data and documents to determine applicability and accuracy; interprets and applies a wide range of program guidelines; reviews complex award and contractual documents; and interprets a wide variety of legal, financial and administrative language.
Additionally, the PDS works closely with account administrators in the review and acceptance of awards from external sources, and has secondary involvement in certain initial post-award functions. In coordination with the Research Integrity and Compliance Officer, the PDS is responsible for ensuring PIs comply with current policies, regulations and laws, including but not limited to those relating to research on human and animal subjects, and conflict of interest. The PDS functions in many ways as a coordinator, representative, and advisor between units and representatives of the faculty, administration and staff (university and UEI), and federal, state and private grant program officers.
FLSA: Exempt (Not eligible for overtime compensation)
Anticipated Hiring Range: $4,598 per month - $6,000 per month, commensurate with the candidate's education, experience, skills, and training.
CSU Classification Salary Range: $4,598 per month - $8,318 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Recruitment Type: Regular (Probationary)
Work Hours: Monday - Friday 8:00am - 5:00pm (Partial telecommute may be available after a period of training and as approved by supervisor.)
The Offices of Research, Innovation, and Economic Development (ORIED), a unit of Academic Affairs. We work to expand the research capacity of Sacramento State faculty, staff, and students, and to link a range of academic and infrastructure initiatives that advance our faculty and campus connections to the regional community. ORIED staff provide comprehensive services and manage support programs to advance new and equity-minded research and scholarship at our institution.
https://www.csus.edu/experience/innovation-creativity/oried/
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
EXPERIENCE:
1. Experience working in a sponsored research or contract administration environment performing administrative and technical duties of varying complexity.
2. Experience using Microsoft Office Suite and Adobe Acrobat Professional, and electronic proposal submission software platforms.
3. Experience working in a university environment.
KNOWLEDGE, SKILLS, ABILITIES:
4. Demonstrated ability to perform analysis using logic and quantitative reasoning.
5. Ability to work independently and make independent decisions, as well as work in a team environment.
6. Strong organizational, planning, and detail-oriented skills with the ability to multi-task and adjust to frequently changing priorities.
7. Excellent written and oral communication skills with the ability to use diplomacy in all communications.
8. Excellent interpersonal skills with the ability to maintain effective internal/external working relationships.
9. Knowledge of funding sources for external grant support and familiarity with agency-specific program guidelines and announcements.
10. Broad knowledge of federal regulatory documents related to grants/agreements, cost accounting standards, and federal sponsored research compliance requirements including the federal Uniform Guidance (2 CFR 200).
11. Demonstrated skill in proposal, contract and/or project budget development as well as in researching, organizing, and finalizing grant proposals and proposal budgets.
12. Ability to maintain and improve skills and knowledge of the research administration field.
13. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
CONDITIONS OF EMPLOYMENT:
- Ability to pass background check
1. Graduate work in business, public administration, accounting, finance, marketing or public relations.
2. Certification as a Certified Research Administrator or Certified Pre-Award Research Administrator, and/or a Certification in Project Management.
3. Experience with Cayuse Sponsored Programs and Proposals/424, a web-based platform for the development, routing and submission of grant proposals.
4. Ability to create and deliver effective presentations for workshops and training sessions.
Documents Needed to Apply (2)
Failure to upload required documentation may result in disqualification.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.
Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.