Type of Appointment: Full-Time, Management Personnel Plan (MPP II)

Anticipated Hiring Amount: $105,000 - $115,000 annually (Commensurate with qualifications and experience)

Work Hours: Monday – Friday 8:00 am - 5:00 pm, unless otherwise notified 

Benefits Include: (15) Paid Holidays, (24) Vacation Days, Comprehensive Benefits Package , Telecommuting eligible!

Recruitment Closing Date: Open Until Filled

First Application Review: September 9, 2024

About the Team

The Division of University Advancement is one of five central divisions of the university whose primary purpose is to enhance the private support and knowledge of the university. This is accomplished by initiating programs, events and activities that stimulate the involvement and interest of alumni, friends, parents, corporations and foundations to develop relationships that will foster and stimulate giving to the university. The office the Vice President of University Advancement oversees the offices of development, alumni and external relations, advancement services and annual giving. The division manages and operates the Cal Poly Pomona Philanthropic Foundations which serves as the official entity to receive and manage all contributions to the University. Under the telework policy it is understood that your physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager

Duties and Responsibilities 

1. Program-Based Development Officer

• Direct the implementation and coordination of a comprehensive development program by identifying, qualifying, cultivating, soliciting, and stewarding major, principal, planned, and corporate/foundation gifts through personal visits, phone calls, written communications, and engagement.
• Utilizing the prospect database and management system, manage a portfolio of 125 or more donors/prospects capable of giving $25,000 or more.
• Develop a list of the Department of Intercollegiate Athletics top prospects to cultivate, solicit, and steward for the fiscal year.
• Prepare and present proposals, including sponsorship opportunities, for the priorities established by the Department of Intercollegiate Athletics.
• Work with the Department of Intercollegiate Athletics’ professional staff, coaches, and others to identify the overall needs and initiatives of the department and individual teams. Develop a comprehensive fundraising strategy to address those needs including annual, capital, and endowment fundraising.
• Assist with the recruitment, organization, training, and support of volunteers that will assist the Department of Intercollegiate Athletics in raising greater levels of philanthropy.
• Foster successful major gift fundraising by preparing the Director of Athletics and other athletics/student affairs leaders to participate routinely and effectively in development activities and prospect appointments.
• Participate in Athletic-based programs that identify and encourage relationships with donors, prospects, alumni, and parents.
• Work routinely and closely with the Interim Associate Vice President for Development, Vice President for University Advancement, Advancement colleagues, and other campus leaders to support the fundraising priorities of the Department of Intercollegiate Athletics.
• Develops and executes annual work plans, including establishing goals and metrics to measure success.
• Regularly attend athletic competitions, volunteer meetings, events (e.g., Bronco Golf Classic, Hall of Fame, Distinguished Alumni Awards, Night of Excellence, Senior Breakfast, etc.), university receptions, and advancement activities for the purposes of representing the university and/or program advancement and development outreach initiatives and needs.
• In coordination with Department of Intercollegiate Athletics leadership, develop innovative and exciting ways to market intercollegiate athletics and its programs to both on-campus and off-campus constituents for the purpose of boosting awareness and financial support.
• On a daily basis, integrate Department of Intercollegiate Athletics development activities with university-wide programs and assets, including Alumni Relations, Strategic Communications, Prospect Research, Gift Processing, Planned Giving, Annual Fund activities, university events, foundation and corporate outreach, and the like.
• Work as a team with other Department of Intercollegiate Athletics, Student Affairs, University Development, and University Advancement Division staff focused on development objectives. Provide guidance and support to other members of the advancement team regarding fundraising opportunities for athletic initiatives.

2. Maintain University Advancement Standards and Protocols ands Campus-Wide Participation 

• Assistant Athletics Director, Development will participate in strategic planning, goal setting, engagement activities, and professional development, while maintaining the high standards of campus development procedures and protocols. Represent Cal Poly Pomona with professionalism, collegiality, expertise, service orientation, confidentiality, and grace.
• Will adhere to campus-wide and department graphic and professional standards.
• The Assistant Athletics Director, Development will work with colleagues and participate in a central development prospect management system, attend various development planning meetings, and meet with the Interim Associate Vice President for Development to coordinate outreach and major gift strategy.
• In collaboration with management, will consistently evaluate the effectiveness of various development strategies and activities, recommend refinements, and propose new advancement activities as needed.
• Will continually adhere to the appropriate documentation, recording, and reporting guidelines of the division, university, California State University, IRS, and standards adopted by the Council for the Advancement and Support of Education (CASE).
• Understand and comply with the policies, procedures, and best practices established by University Advancement.
• The Assistant Athletics Director, Development will continually adhere to the latest valuation, recording, and reporting guidelines of the Division, campus, CSU system, IRS, and adopted CASE standards.
• The ADOD will continually adhere to all NCAA and conference (CCAA) rules and compliance regulations.
• Other duties as assigned.

Minimum Requirements

• Bachelor's Degree - from an accredited university 
• Valid CA Driver's License and private automobile with required insurance
• Three (3) years of progressively responsible and successful major gifts fundraising experience, including program planning and personal solicitation; proven success in goal achievement for operating, capital, and endowment fund development; donor cultivation and asks; familiarity with success in the complex environment of a public university. Required and
• This position requires a self-starter with strong written and oral communication skills, well-developed computer skills, and the ability to work in a team-oriented environment. 
• Experience in athletics setting and/or higher education/non-profit setting
• Excellent oral and written skills required, relating well, and communicating effectively with a variety of constituents, including high-profile leaders.
• Ability to establish and maintain effective working relationships, on- and off-campus, serving in a leader role, and a liaison and representative of the department, division, and the university.
• Demonstrated success in donor cultivation and solicitation. Ability to generate and secure new sources of revenue, as well as maintain existing donor relations.
• Must demonstrate accepted business and professional etiquette in all dealings with constituents and colleagues.
• Understanding of the structure of athletic programs and specific fundraising activities to include Athletic Facilities' fundraising campaigns.
• Understanding of gift processing, valuation, and acknowledgement requirements.
• Understanding of development cultivation, solicitation, and stewardship fundamentals.
• Understanding of types of gifts (planned, current, endowment, restricted, estate, etc.)
• Understanding of ways to give (cash, gifts-in-kind, grants, awards, instruments, etc.)
• Working knowledge of a personal computer using various software including Microsoft Word, Excel,
• Outlook, as well as knowledge of the Internet.
• Ability to work evenings and weekends and travel overnight when required due to donor, development, and cultivation meetings, events, and various sports games.
• Understands and reflects the highest standards of professional conduct and integrity.

Preferred Experience

• Advanced degree preferred.
• Familiarity with contemporary athletics and sports issues and trends.
• Familiarity with methods of fundraising for athletic programs.
• Familiarity with NCAA and other governing body guidelines and requirements relating to fundraising.
• Demonstrated participation in CASE, NSFRE, and NAADD conferences, workshops, and/or professional, development activities.
• Demonstrated success in preparing and submitting support proposals.
• Certified Fund Raising Executive (CFRE) credential preferred.

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.  

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website. 

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Conflict of Interest 

This position is a “designated position” in the California State University’s Conflict of Interest Code.  The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml.   

Outside Employment Disclosure 

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml.   

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

Security & Fire Safety 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status.  We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.