Type of Appointment: Full-Time, Probationary 

Job Classification: Administrative Analyst/Specialist - Exempt I 

Anticipated Hiring Range: $70,000 - $75,000 annually

Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified 

Recruitment close date: Open until filled

First application review date: September 11, 2024

THE DEPARTMENT:

Environmental Health & Safety (EH&S), a department in the Division of Administrative Affairs, is responsible for planning, implementing, and administering the campus Environmental Health and Safety Programs and for providing technical consultation, training, and inspection to ultimately ensure compliance with established laws and maintain a safe place to work, study, and play for faculty, staff, students, and visitors.

DUTIES AND RESPONSIBILITIES:

Hazardous Chemical Barcoding and Inventory Management

• Manually scan and inventory individually barcoded hazardous chemical containers throughout campus and enter newly acquired materials into the chemical inventory management system to ensure the campus hazardous chemical inventory is accurate.
• Work with service provider to ensure the chemical inventory management system is always operational and provides users with easy and quick access to prepopulated chemical and safety information.
• Provide staff and other local regulatory agencies with chemical inventories when requested.
• Develop standard operating procedures and provide training to users on the chemical inventory management system.
• Devise other innovative solutions for improving chemical inventory management processes.

Other Environmental Health & Safety Coordination

• Perform inspections of tools, fall protection, ladders, and other safety equipment.
• Perform inspections and maintain records of emergency equipment, including but not limited to fire extinguishers, safety eyewash and showers, automated external defibrillators (AED), and evacuation chairs.
• Conduct periodic inspections of labs, shops, and other areas on campus to ensure safe practices are being met.
• Assist with various safety programs and training, including but not limited to hazard communication, laboratory safety, fire and life safety, fall protection, confined spaces, environmental health, and environmental compliance.
• Inspect and collect hazardous waste from laboratories and other campus locations, ensure appropriate labeling, and transport to the hazardous waste storage facility. Consolidate hazardous waste based on characteristics and compatibility.
• Respond to hazardous chemical spills, manage the spill, and decontaminate the affected area(s). Maintain HAZWOPER training and other pertinent certifications and perform emergency response functions as necessary.
• Assist other EHS staff and program areas as needed to ensure compliance and provide necessary health and safety services to the campus community.

QUALIFICATIONS:

• Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Two (2) years of related experience
• Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction.

PREFERRED QUALIFICATIONS:

• Ability to recognize unsafe/non-compliant working conditions in occupational settings and recommend appropriate safety controls.
• Ability to interpret Environmental Health and Safety laws, regulations, and policies (federal, state, local, and university) necessary to conduct and administrate health and safety programs and maintain compliance.
• Experience or knowledge of federal, state, and local laws and regulations governing hazardous materials and hazardous waste including use, storage, associated hazards of materials, safe handling procedures, and appropriate personal protective equipment. Ability to develop materials for training, conduct training, and present safety information to faculty, staff, and students in areas of hazard communication, hazardous waste management, safety inspections, and other complex subjects.
  
  

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.  

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website. 

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

CSU Classification Salary Range

This position is part of the California State University Employees Union (CSUEU) bargaining unit - 9. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx. The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx. The classification salary range for this position according to the respective skill level is: minimum $4,598 and maximum $8,318 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Child Abuse/Neglect Reporting Act (CANRA) 

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

Security & Fire Safety 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status.  We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.