Type of Appointment: Full Time, At-Will
Job Classification: Administrator I
Anticipated Hiring Range: $95,000-$105,000 per year
Work Hours: Monday - Friday, 8:00am - 5:00 pm, occasional evenings and weekends
THE DEPARTMENT:
The Division of University Advancement is one of five central divisions of the university whose primary purpose is to enhance the private support and knowledge of the university. This is accomplished by initiating programs, events and activities that stimulate the involvement and interest of alumni, friends, parents, corporations and foundations to develop relationships that will foster and stimulate giving to the university. The Office of the Vice President of University Advancement oversees the offices of development, alumni and external relations, government and external relations, advancement services, and annual giving. The division manages and operates the Cal Poly Pomona Philanthropic Foundation which serves as the official entity to receive and manage all contributions to the University. Under the telework policy it is understood that your physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager.
DUTIES AND RESPONSIBILITIES:
Multi-Channel Fundraising & Digital Engagement
- Design, implement and manage annual giving campaigns across diverse channels, including direct mail, email, and digital platforms.
- Oversee the coordination and execution of giving days and crowdfunding initiatives, utilizing platforms like Scalefunder and others to drive donations.
- Cultivate, engage and steward volunteer fundraisers, helping them maximize their impact and broaden donor engagement.
- Lead the strategy and execution of personalized video campaigns, donor texting and email outreach through tools such as ThankView and other digital platforms.
- Analyze fundraising performance and engagement metrics to continually improve and optimize digital fundraising efforts.
- Develop and implement strategies to attract first-time donors, re-engage lapsed donors and deepen relationships with current donors, while increasing the overall donor base and gift levels year over year. Continuously evaluate campaign performance to identify opportunities for cost reduction and increased fundraising impact, while collaborating with campus partners, vendors and external collaborators to maximize return on investment (ROI).
Staff Supervision & Operational Management
- Manage the recruitment, training, performance, and professional development of the Annual Giving Specialist
- Ensure staff receives proper training about campus, division and department policies and procedures
- Set and manage meaningful performance objectives to foster ongoing growth; Document performance and promote professional development opportunities
- Develop and mentor direct reports to meet advancement division priorities
- Analyze department process/procedures to improve work efficiencies
- Track expenses and help ensure that revenue and expense budgets are on target
- Building Pipelines
- Engage and retain Class Gift donors through targeted outreach, strategic stewardship and ongoing communication.
- Create and implement innovative philanthropy strategies to engage a variety of key stakeholder groups within the Cal Poly Pomona community, such as students, parents, alumni, friends and other special initiatives.
- Collaborate with Development Officers to integrate key prospects into annual giving campaigns and foster deeper donor relationships to support donor renewal and retention.
- Build and maintain a robust donor pipeline using segmentation strategies to identify and target specific cohorts, including alumni, faculty/staff and other community members, with an eye toward long-term engagement and increased support. Utilize data-driven insights to analyze donor behavior, recognize patterns and identify opportunities for growth in donor retention, acquisition and increased giving levels.
Employee & Student Giving Programs
- Develop and oversee a comprehensive employee giving program, focused on increasing participation from faculty and staff.
- Lead student philanthropy efforts, including overseeing the Class Gift Campaign and other student- focused giving initiatives.
- Partner with key campus stakeholders to recruit and engage students, faculty, and staff in philanthropic efforts that strengthen community ties and enhance the culture of giving at Cal Poly Pomona.
- Other duties as assigned
QUALIFICATIONS:
- Bachelor's Degree
- Minimum three years of experience in development/annual giving or equivalent.
- Excellent oral and written communications skills with demonstrated experience in personally soliciting gifts.
- Excellent interpersonal skills.
- Outstanding initiative, work organization and time management skills.
- Willingness to work evenings and weekends; travel up to 20% of the time.
- Ability to work effectively in a team environment - with a mix of faculty, parents, alumni and staff colleagues.
- Knowledge of modern data management practices and techniques, including models of analysis that lead to effective decision making on behalf of the program.
- Driver License, Valid and in State Required
PREFERRED QUALIFICATIONS:
- Higher education development experience is preferred.
- Knowledge of annual giving campaigns and individual giving programs such as direct mail, Phonathon, and personal solicitation programs is preferred.
- Experience in initiating and securing high volume of development visits preferred.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.
CSU Classification Salary Range
The CSU Classification Standards for this position are located on the CSU Classification Standards website.The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $4,135 and maximum $12,288 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.
University Driving Requirement
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.
Outside Employment Disclosure
Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure policy.
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy.
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at the Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.
Equal Employment Opportunity
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Other Notices
For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.
