Type of Appointment: Full Time, At-Will
Job Classification: Administrator I
Anticipated Hiring Range: $9,583 - $10,407 per month
Work Schedule: Monday - Friday; 8:00 am -5:00 pm
First Consideration Date: Friday November 14, 2025
THE DEPARTMENT:
Facilities Planning and Management (FP&M) serves as the lead organization for planning, developing, and maintaining the campus 'natural and built environments in support of the university's mission. The department seeks to preserve and enhance CPP's history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, roads, infrastructure, landscaping and other physical improvements. As an advocate on behalf of the university and its auxiliaries, FPM strives to provide facilities that meet scope, budget, operational needs and functional requirements. FPM is comprised of approximately 160 facilities professionals (FTE) that also provides maintenance services including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, fleet and auto services. The workforce is culturally diverse and multilingual. Its composition includes full time staff throughout FPM who are also earning their degrees and many whom have graduated from Cal Poly Pomona. The staff includes licensed architects and engineers, accountants, planners, project managers, administrative staff, carpenters, plumbers, locksmiths, painters, electricians, landscape architects, computer technicians, custodians and other building and mechanical trade technicians.
DUTIES AND RESPONSIBILITIES:
Mechanical, Electrical, and Plumbing (MEP) Infrastructure Management
- Responsible for the planning, oversight, and operational management of the University’s MEP infrastructure, including water, sewer, storm drain, natural gas, laboratory air, distilled water, and electrical systems. This includes strategic planning, system reliability, preventive maintenance, and capital renewal.
- Oversees the comprehensive operation and maintenance of all mechanical systems, including HVAC, plumbing, and electrical shops, chilled water plant, and lighting systems. This includes the full spectrum of plumbing infrastructure and the electrical infrastructure, such as substations, distribution networks, panels, transformers, switchgear, and motor control centers.
- Ensures all systems are safe, efficient, and fully operational, while also overseeing the maintenance and compliance of secondary and distribution systems, and researching upgrades for major equipment to ensure operational readiness Assists with the development and implementation of utility-related programs, including monitoring, performance optimization, and long-range planning.
- Works closely with the Director of Operations and Maintenance to identify infrastructure needs, guide preventive and deferred maintenance strategies, and implement operational improvements.
- Maintains accurate records to support operational planning and regulatory compliance and serve as a key liaison with utility providers, contractors, campus stakeholders, and regulatory agencies.
- The role includes responsibility for a comprehensive utility master plan, including chilled water, electricity, and gas systems, with ongoing evaluation of system capacity and future needs in alignment with the campus master plan. Develops comprehensive engineering criteria and recommends optimal mechanical and electrical systems for a range of projects, including major and minor capital improvements, new construction, renovations, energy conservation efforts, and utility infrastructure enhancements.
- A key responsibility is reviewing designs prepared by external consultants to ensure alignment with standards. Additionally, the position assists with identifying CSU, state and alternative funding and financing opportunities to support energy and conservation projects.
- Manages major maintenance shutdowns, coordinating efforts between outside contractors and university personnel for repairs and replacements. This includes periodic maintenance activities, regular facility inspections, and handling emergencies by determining corrective actions using available resources.
- Trades Shops (MEP, Maintenance, Paint and Lock) Collaborates closely with trades supervisors and staff to ensure efficient operation, maintenance, and upgrades of all systems that support campus buildings and infrastructure. Develops, manages, and administers all routine, preventative, and predictive maintenance across all shops including, HVAC, electrical, plumbing, maintenance, paint and lock services. Works in partnership with the Director to develop and implement a comprehensive Preventative Maintenance (PM) program for all major equipment, utilities, and building infrastructure utilizing the TMA systems for management and oversight. The program will be managed through the TMA system. Provides general direction and supervision to shop supervisors to ensure effective execution of the PM program. Ensures all maintenance and repair activities meet established quality standards and comply with applicable safety regulations, building codes, and related requirements.
Administrative and Fiscal Management
- Manages utility operations in collaboration, Works with the Director of Operations & Maintenance and Senior Associate Vice President of FPM to develop and oversee utility-related budgets and costs, ensuring alignment with overall goals. Collaboratively develops short- and long-term strategies to enhance utility system performance, efficiency, and infrastructure renewal.
- In partnership with the Capital Finance & Budget Manager, prepares the annual operating and capital budgets for the MEP, Maintenance, Paint, and Lock shops. Monitors expenditures to ensure alignment with departmental goals and compliance with applicable regulations. Assists with utility budget forecasting, trend analysis, and the development of financial proformas and monthly reports to support data-informed decision-making.
- Maintains accurate records, ensures regulatory compliance, and oversees maintenance and repair work to meet established quality and safety standards.
- Collaborates with the Design and Construction team to obtain cost estimates for maintenance and repair work and communicates deferred maintenance priorities to stakeholders. Identifies funding opportunities to support infrastructure improvements and continuously evaluates strategies to enhance operational efficiency, reliability, and cost-effectiveness.
- Develop supporting materials such as Requests for Proposals (RFP) plans, specifications and campus performance standards. Evaluates contractor and vendor performance and provides input on capital projects to ensure alignment with campus standards and materials/equipment specifications
- Provides support in the day-to-day operations, maintenance, and administrative oversight of Lanterman property, including coordinating maintenance and repairs, managing vendors, collaborating with campus partners and production teams, conducting inspections, and assisting with budgeting and expense tracking.
- Ensures regulatory compliance, maintains accurate records, and helps oversee on-site staff to maintain property standards and operational efficiency. Conducts organizational analysis, writes job descriptions within appropriate classifications and performance evaluations, counsels staff on job functions and attendance, and resolves personnel issues. Maintain knowledge of current industry model practices.
Organizational Excellence
- Leads with a team-oriented, service-driven approach, emphasizing collaboration, strong technical expertise, and effective communication.
- Promotes a positive work environment and a customer service-focused culture by leading through example. Provides direction and supervision through coaching, performance evaluations, and mentoring, addressing personnel matters as needed.
- Builds staff competence and fosters an environment where employees are recognized for their contributions to the success of the facilities team.
- Evaluate and enhance the department’s organizational structure to align with the FPM Strategy Map, university mission, cost-effectiveness and available resources. This includes assessing staffing, role distribution, and workflow efficiency to support current and future operational needs.
- Lead organizational improvements, implement process efficiencies, and ensure that any structural adjustments, approved by the SAVP, promote institutional priorities, foster collaboration, and improve service delivery.
- Work closely with FP&M colleagues, including Planning, Design & Construction, Customer Service and EH&S to ensure alignment across units and ensure MEP standards are incorporated, installed, and inspected for compliance.
QUALIFICATIONS:
- Combination - Bachelor’s degree and/or equivalent experience in MEP infrastructure management and maintenance operations and
- Driver License, Valid and in State Valid CA Driver's license with insurance.
- Five (5) years minimum of experience in MEP infrastructure management, with a proven track record in overseeing mechanical, electrical, plumbing, and utility systems in a complex institutional or commercial setting.
- Experience in coordinating major maintenance projects, system shutdowns, repairs, and capital improvement initiatives.
- The incumbent should have a comprehensive understanding of MEP infrastructure systems, including HVAC, plumbing, electrical, and specialized systems such as chilled water and laboratory air, and the ability to analyze data for decision-making and optimize systems performance .
- Possess a thorough knowledge of the maintenance and construction trades including but not limited to: carpentry, hardware, painting, plumbing, electrical, and HVAC.
- Knowledge of maintenance management systems (e.g., TMA) and preventative maintenance programs.
- Strong technical expertise in managing system reliability, project management, compliance with safety regulations, and operational efficiency.
- Experience in budget development, financial forecasting, and trend analysis.
- Strong leadership, organizational, and interpersonal skills are essential for team management and resolving personnel concerns. Demonstrated excellence in communication, relationship-building, and customer service, with a proven track record of effectively overseeing a service-oriented team.
- Demonstrate the ability to act independently, show discernment, use judiciousness in all matters, provide management with clear feedback, and make independent decisions as appropriate.
- Ability to establish and maintain productive working relationships, and communicate effectively with diverse constituents within the university, and with vendors, contractors and consultants.
PREFERRED QUALIFICATIONS:
- Minimum of five (5) years of experience managing facilities teams across various trades, with a focus on coordinating major maintenance projects, system shutdowns, repairs, and capital improvement initiatives.
- A background in higher education or large campus facilities management, coupled with familiarity with industry standards, best practices, and relevant legislation.
- Supervisory experience within collective bargaining and represented staff environment.
- Certified Education Facilities Professional (CEFP) certification through the Association of Physical Plant Administrators Experience planning and implementing deferred maintenance and utility infrastructure projects.
- Current registration as a Professional Engineer in the state of California.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.
CSU Classification Salary Range
The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $4,135 and maximum $12,288 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.
University Driving Requirement
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.
Outside Employment Disclosure
Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure policy.
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy.
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at the Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.
Equal Employment Opportunity
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Other Notices
For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.