Cal Poly Pomona Job Opportunities

Type of Appointment: Full-Time, At-Will 

Job Classification: Administrator II

Anticipated Hiring Range: Up to $124,884 annually (Commensurate with skills and qualifications) 

Work Schedule: Monday - Friday, 8:00AM - 5:00PM, unless otherwise notified

Recruitment Close Date: September 11, 2026

THE DEPARTMENT:

Facilities Planning and Management (FP&M) leads the campus efforts in planning, development, and maintenance of the campus natural and built environments in support of the university’s mission. The department seeks to preserve and enhance CPP’s history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, transportation systems, infrastructure, landscaping and other physical improvements. As an advocate on behalf of the university and its auxiliaries, FPM strives to provide facilities that meet scope, budget, operational needs, functional and legal requirements. FP&M comprises approximately 160 facilities professionals and provides Facilities Operations and maintenance services, including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, fleet, and auto services.

DUTIES AND RESPONSIBILITIES:

Utility & Energy Management

• Provide leadership for the planning, operation, and management of campus utility systems, including electrical, water, wastewater, stormwater, natural gas, thermal energy, central plant, and associated utility infrastructure.
• Partner with FPM leadership and the Electrical, HVAC, Controls, Plumbing, and Maintenance Shops to integrate utility operations with preventive maintenance, building system optimization, utility shutdowns, infrastructure renewal, deferred maintenance, and capital projects.
• Coordinate cross-functional trade activities to improve system reliability, energy efficiency, operational resiliency, regulatory compliance, and long-term asset performance while supporting the university's sustainability and decarbonization goals.
• Develop and implement short- and long-term utility, energy, and sustainability strategies that support energy efficiency, infrastructure resiliency, decarbonization, carbon reduction, regulatory compliance, and campus growth.
• Oversee utility procurement, rate analysis, energy purchasing, utility forecasting, consumption analysis, and financial planning to ensure reliable and cost-effective service delivery.
• Develop and maintain utility master plans, operating standards, procedures, and best practices that enhance system performance, reliability, sustainability, and lifecycle asset management.
• Evaluate emerging technologies, industry trends, and regulatory requirements to identify opportunities for operational improvements and infrastructure modernization.

Utility Infrastructure Operations & Maintenance

• Establish and oversee preventative, predictive, and corrective maintenance programs that maximize asset performance, extend equipment life cycles, and reduce operational risk.
• Collaborate closely with FP&M leadership and the Trades Shops to optimize the performance, reliability, and energy efficiency of campus building systems to optimize the performance, reliability, and energy efficiency of campus building systems.
• Coordinates the implementation of energy conservation measures, building automation system (BAS) optimization, utility management initiatives, preventive maintenance strategies, and capital improvement projects that reduce energy consumption while maintaining occupant comfort, operational reliability, and regulatory compliance.
• Partners with trade supervisors to analyze building performance, prioritize energy-related maintenance and equipment upgrades, resolve system inefficiencies, and support campus sustainability, decarbonization, and utility cost reduction goals.
• Ensure compliance with applicable regulatory requirements governing utility operations, water systems, environmental programs, and related infrastructure.
• Provide technical leadership and subject matter expertise for utility system maintenance, repair, troubleshooting, optimization, and emergency response activities.
• Lead utility outage response, infrastructure recovery, and continuity-of-operations efforts while coordinating with campus stakeholders to minimize service disruptions.
• Monitor utility system performance and implement strategies that improve reliability, resiliency, operational efficiency, environmental sustainability, and long-term asset performance.
• Collaborate with Design and Construction, FPM leadership, and Maintenance teams to plan, design, and deliver utility and energy infrastructure capital projects that support campus growth, infrastructure modernization, and deferred maintenance reduction.
• Review project plans, specifications, cost estimates, schedules, and construction documents to ensure compliance with campus standards, operational needs, and regulatory requirements while supporting reliable, maintainable infrastructure systems. Coordinate utility shutdowns, permitting, inspections, and commissioning activities to support project execution and operational continuity.
• Ensure campus utility standards are incorporated into planning, design, construction, and maintenance activities, while coordinating operational impacts across campus infrastructure systems.

Sustainability & Energy Programs

• Provide leadership and strategic direction for energy and sustainability programs, fostering a culture of safety, accountability, innovation, customer service, and continuous improvement.
• Lead campus energy management, sustainability, electrification, water conservation, and greenhouse gas reduction initiatives in support of CSU policies, climate action commitments, and carbon neutrality goals.
• Oversee advanced metering, utility monitoring, and energy management systems to support data-driven decision-making and performance optimization.
• Identify, develop, and implement energy conservation measures, infrastructure improvement projects, and system optimization strategies that reduce operating costs and environmental impacts.
• Monitor and report progress toward sustainability, energy efficiency, and greenhouse gas reduction objectives.
• Work collaboratively with the Sustainability team on campus energy and sustainability initiatives, projects, and programs; prioritize projects and work activities, providing direction, coordination, and support as needed.

Budget & Resource Management

• Work in close collaboration with Capital Finance & Budget Manager to develop, administer, and monitor operating and capital budgets for utility infrastructure, energy management, and sustainability programs.
• Forecast utility costs, manage expenditures, and ensure responsible fiscal stewardship, transparency, and accountability.
• Optimize staffing, workload distribution, contracted services, and resource allocation to support efficient and effective operations.
• Coordinate utility financial reporting, cost recovery programs, and recharge methodologies in collaboration with Capital Finance & Budget Manager and other campus partners, to support accurate financial tracking, transparency, and compliance with CSU policies and campus administrative procedures.

Administration & Compliance

• Ensure compliance with applicable codes, regulations, environmental requirements, CSU policies, and university standards governing utility operations and infrastructure.
• Develop technical standards, specifications, procurement documents, Requests for Proposals (RFPs), and operational procedures supporting utility and energy programs.
• Oversee contractor and vendor performance to ensure quality, safety, contract compliance, and effective project execution.
• Conduct organizational assessments, personnel management activities, performance evaluations, and workforce development initiatives.

QUALIFICATIONS:

• Bachelor's degree from an accredited four-year college or university in Engineering, Facilities Management, Energy Management, Sustainability, Environmental Science or Management, Construction Management, or a closely related technical or facilities-related field. 
• Driver License, Valid and in State Valid California Driver's License and proof of insurance 
• Certified Energy Manager 
• 5–7 years of progressively responsible experience in utilities, energy management, facilities operations, engineering, or infrastructure systems.
• 3–5 years of experience supervising, leading, or providing technical direction to staff, contractors, or vendors in a facilities or utilities environment.
• Experience overseeing operation, maintenance, and reliability of complex utility or building systems, including preventive, predictive, and corrective maintenance programs.
• Experience with energy management, sustainability initiatives, utility conservation programs, or efficiency projects, including data tracking, analysis, and reporting.
• Experience in utility budgeting, financial forecasting, and revenue analysis.
• This role requires knowledge of utility system operations and facility management across electrical, water, natural gas, thermal energy, and central plant infrastructure, as well as maintenance practices and lifecycle planning for complex systems. It also includes energy management and sustainability strategies, including decarbonization and greenhouse gas reduction, along with capital project planning and construction coordination.
• Requires familiarity with applicable regulatory frameworks, including environmental and water system requirements and CSU policies, as well as budgeting, cost control, forecasting, and recharge methodologies within a public institutional setting. A strong understanding of safety practices related to utility and facilities operations is also essential.
• Requires extensive knowledge of utility infrastructure systems, energy management, sustainability practices, maintenance operations, regulatory compliance, and asset management principles.
• Must possess strong leadership, strategic planning, financial management, and project management skills, along with the ability to oversee complex utility operations, capital projects, and multidisciplinary teams.
• Strong analytical, problem-solving, communication, and stakeholder collaboration abilities are essential, as well as proficiency in developing standards, policies, budgets, contracts, and operational procedures that support reliable, safe, efficient, and sustainable campus utility services.

PREFERRED QUALIFICATIONS:

• Certified Energy Auditor (CEA)
• LEED Accredited Professional (LEED AP) – U.S. Green Building Council
• Certified Facility Manager (CFM) – IFMA
• Professional Engineer (PE) license (Mechanical, Electrical, Civil, or Environmental Engineering)
• Project Management Professional (PMP) – Project Management Institute
• Experience with utility metering systems, building automation systems (BAS), or energy management systems (EMS). 
• Experience supporting sustainability, decarbonization, or climate action initiatives at an organizational level.
• Experience in higher education, public agency, or large institutional environments.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

CSU Classification Salary Range

This position is part of the Management Personnel Plan (MPP) unit M80. The CSU Classification Standards for this position are located on the CSU Classification Standards website.The CSU Salary Schedule is located on the CSU Salary Schedule website.  Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.

University Driving Requirement

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.

Conflict of Interest

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the Conflict of Interest policy.

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.